Guides

How to write the report, and what to put in it.

Report templates, field guides, and comparisons for anyone who documents a site with a phone. Written by the people who build Sitewise.

Templates

The fields worth keeping, and a filled example on every one.

  • Site instruction record template

    A site instruction record template for writing down an instruction given on site the same day: who gave it, what was asked, the change it makes, and an example.

  • Handover report template

    A handover report template for the last day on site: condition by area with dated photos, open snags, meter readings, keys, documents and a filled example.

  • Pre-construction site visit checklist

    A pre-construction site visit checklist for the existing conditions record: neighbors, roads, utilities and the site itself, photographed before work starts.

  • Quality control inspection report template for construction

    A construction QC inspection report template: one report per inspection, tied to the drawing and spec it checks, a result per item, and a filled example.

  • Insurance property inspection report template

    An insurance property inspection report template for documenting a loss: header fields, one entry per damaged area, dated and located photos, and an example.

  • Field service report template

    A field service report template for technicians: what was found, what was done, what was left running, and the photos that settle it when a repair is disputed.

  • Safety observation report template

    A safety observation report template for recording an unsafe condition when you see it: twelve fields, a before and after photo, and a filled example.

  • Commercial property inspection checklist

    A commercial property inspection checklist built as a route: the site, the core systems, one repeatable floor loop, and a report you send the same day.

  • Roof inspection report template

    A roof inspection report template you fill on the roof: plane by plane, one finding per entry, located off a curb or a drain, with a filled example.

  • Defect report template

    A defect report template built to survive a disagreement: one defect per entry, what the work fails against, a location you can walk to, and an example.

  • Site diary template

    A site diary template for the record someone reads in a dispute: the header fields that settle a delay, one dated entry per day, and a filled example.

  • Construction progress report template

    A weekly construction progress report template built from the week's photos: percent complete by area against last week, a two-week look ahead, and an example.

  • Final walkthrough checklist

    A final walkthrough checklist for the hour before closing: what to switch on first, what to check room by room, and how to verify the repairs you were promised.

  • Home inspection report template

    A home inspection report template built for a buyer on a contract clock: the header fields, the system order, one entry per defect, and a filled example.

  • Snag list template

    A snag list template with one row per snag and a dated photo on each: the fields that get a snag fixed, how to word one, and a filled handover example.

  • Daily construction report template

    A daily construction report template written for the delay claim that comes later: manpower counts, weather, work by area, delays with times, and an example.

  • Field inspection report template

    A field inspection report template that holds up when a result is challenged: the header fields, criterion and observed value per finding, and a filled example.

  • Property condition report template

    A property condition report template for move-in and move-out inspections: room-by-room fields, a condition scale both sides accept, and a filled example.

  • Punch list template

    A punch list template built to close items, not collect them: the six columns worth keeping, how to word an item so a sub can act on it, and a filled example.

  • Site visit report template

    A site visit report template with the header fields, numbered observations and caption pattern that hold up in a dispute, plus a filled example and sample PDF.

Fill these in on site with Sitewise.

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How to

Doing the thing, in the order you actually do it on site.

By role

Written for one trade, using the words that trade uses.

Plain definitions

What a term means, and what it is commonly confused with.

Roundups

What is out there, checked against the listings on the date shown.

Comparisons

Where each tool wins, with prices we re-check.

Stop retyping these at the kitchen table.

Sitewise captures photos, voice notes, sketches, and typed observations on site, each with a timestamp, and exports the finished report as a PDF or DOCX before you leave. iPhone and iPad, iOS 26 or later.

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